Secure, deal-specific data rooms for sharing files with anyone outside your company — and collecting files back from them.
What is a Vault
A Vault is a secure, deal-specific data room. You choose the files, you choose who gets in, and you control what they can do once they're there.
It works like the tools your team already uses — Dropbox, ShareFile, any data room — except it's built into Lev and tied to the deal. No separate login, no re-uploading the same rent roll in three places.
You can create as many Vaults as you need on a single deal. Each one has its own files, its own folders, its own access settings, and its own invite list.
Sharing out, and collecting in
Vaults work in both directions, and most deals use both.
Sharing out is the OM, the T-12, the rent roll — whatever you want a lender to review. You decide what goes in and who sees it.
Collecting in is the other half. Request documents from a borrower, counsel, or a third party and watch what lands. That's a checklist inside a Vault, and it has its own guide: What are checklists.
Usually those are separate Vaults, so the people sending you documents aren't looking at the same files as the people reviewing the deal.
What a Vault gives you
Your own files, organized your way. Pick which files go in a Vault based on who's getting it, and keep the rest private to your deal team. Vaults sit alongside your file storage in Lev, so one file can live in several Vaults and you manage it in one place. Folders inside a Vault are independent of your deal folders.
Access control per company. Every Vault has its own sharing settings. Let anyone with the link in, limit it to a company's email domain, or name the exact people invited — and set whether they can download only, or upload and comment too.
Nothing you can't take back. Change the files, change what someone can do, or cut access entirely, long after the email went out. An attachment is gone the second you hit send. A Vault link stays yours.
When to create more than one
The Deal Room covers plenty of deals on its own. Create another when the audience or the stage changes:
Share the basics with every lender at launch. The auto-created Deal Room is the place for marketing materials — the memo, an OM, light underwriting — that you're happy for every lender to see.
Open up as lenders progress. When a lender asks for more sensitive material, give them a Vault of their own. Or run one Vault for everyone who's engaged. Both work.
Split by lender type. One Vault for large banks, another for credit unions, each with its own memo and documents.
Keep closing separate. Once terms are agreed, use a dedicated Vault for closing documents and final deliverables.
Rule of thumb: if you'd hesitate before letting someone see everything in a Vault, that's your second Vault.
Who can see what
You share a Vault with a company, not one person at a time. Give a company access and anyone there with the link can open it, within the limits you set.
Your own team is covered automatically — everyone on the deal team can see every Vault on the deal.
Next: Creating and setting up Vaults
Next: Sharing a Vault
Next: Vault visitor experience